Effective Date: 01/01/2026
Last Updated: 01/31/2026
Website/Service: gmwforms.com
Owner: GMW Systems LLC
Contact: questions@gmwsys.com
1. Overview
This Privacy Policy explains how GMW Systems LLC (“we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information when you use gmwforms.com (the “Service”).
We take privacy seriously—especially when it involves children and teens. The Service does not knowingly collect personal information from children under 13, and we apply additional protections for users ages 13–17.
By using the Service, you agree to the collection and use of information as described in this Privacy Policy and our Terms of Use.
2. Information We Collect
A. Information You Provide Directly
Depending on how you interact with the Service, we may collect:
- Name or nickname
- Email address
- Age or age range
- User-submitted form content (e.g., messages, applications, feedback)
- Parent or guardian contact information (where consent is required)
We do not intentionally collect highly sensitive personal data (such as Social Security numbers, precise geolocation, medical data, or financial account numbers).
B. Information Collected Automatically
When you access the Service, we may automatically collect:
- IP address
- Device type, browser type, and operating system
- Pages viewed and interaction data
- Date and time of access
- Referring/exit URLs
This data is used for security, analytics, and service improvement.
C. Cookies and Similar Technologies
We may use cookies and similar technologies to:
- Remember user preferences
- Understand how the Service is used
- Improve performance and security
You can manage cookies through your browser settings. Disabling cookies may affect functionality.
3. Information About Minors
A. Children Under 13
The Service is not directed to children under 13, and we do not knowingly collect personal information from them.
If we learn that we have collected information from a child under 13 without verified parental consent, we will delete it promptly.
Parents or guardians who believe their child has provided information without consent may contact us at questions@gmwsys.com.
B. Users Ages 13–17
We allow users ages 13–17 to submit forms only with parental or legal guardian consent, where required by law.
Additional protections include:
- Data minimization (collecting only what is reasonably necessary)
- Restricted use of information
- Limited sharing
- Optional or required parental consent workflows
- Content moderation and safety controls
Parents or guardians may review, correct, or request deletion of their teen’s information at any time by contacting us.
4. How We Use Information
We use collected information to:
- Provide, operate, and maintain the Service
- Process and respond to form submissions
- Communicate with users or parents/guardians
- Improve website functionality and user experience
- Monitor for safety, security, and abuse
- Comply with legal obligations
- Enforce our Terms of Use
We do not sell personal information, including information from minors.
5. Legal Bases for Processing (Where Applicable)
Depending on your jurisdiction, we rely on one or more of the following legal bases:
- User consent (or parental/guardian consent for minors)
- Performance of a contract (providing the Service)
- Legitimate interests (site security, analytics, prevention of abuse)
- Compliance with legal obligations
6. Sharing and Disclosure of Information
We may share information in limited circumstances:
A. Service Providers
With trusted third-party vendors who help us operate the Service (e.g., hosting, security, analytics), under contractual obligations to protect the data.
B. Legal Requirements
If required to comply with law, regulation, legal process, or government request.
C. Safety and Protection
To protect the rights, safety, or property of users, minors, parents, the public, or [Company Name].
We do not allow third parties to use minors’ data for advertising or profiling.
7. Data Retention
We retain personal information only as long as necessary to:
- Fulfill the purposes described in this Policy
- Comply with legal, regulatory, or contractual obligations
- Resolve disputes and enforce agreements
Information related to minors is deleted as soon as reasonably necessary once the purpose is fulfilled or upon verified parental request.
8. Data Security
We use reasonable administrative, technical, and physical safeguards to protect personal information, including:
- Encryption where appropriate
- Secure servers and access controls
- Limited internal access to personal data
However, no system is 100% secure. You use the Service at your own risk.
9. Your Rights and Choices
A. General Rights
Depending on your location, you may have the right to:
- Access personal information we hold about you
- Request correction or deletion
- Withdraw consent
- Object to or limit processing
B. California Privacy Rights (CPRA/CCPA)
California residents may request:
- Disclosure of categories and specific pieces of personal information collected
- Deletion of personal information
- Confirmation that we do not sell or share personal information
We do not discriminate against users who exercise privacy rights.
C. EU / UK Privacy Rights (GDPR)
If you are located in the EU or UK, you may have additional rights such as data portability and the right to lodge a complaint with a supervisory authority.
For users below the applicable digital age of consent (13–16, depending on country), we require verified parental consent before certain processing activities.
10. Third-Party Links
The Service may contain links to third-party websites or services. We are not responsible for their privacy practices. We encourage you to review their policies before providing information.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Material changes will be posted with an updated Effective Date.
Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.
12. Contact Us
If you have questions about this Privacy Policy, or if you are a parent or guardian wishing to exercise rights on behalf of a minor, contact us at:
Email: questions@gmwsys.com
Mailing Address: 100 N HOWARD ST STE R, Spokane, WA, 99201, USA